- Cuba is making progress in the complete digitalization of civil registries, streamlining procedures and improving legal security.
- The full legal validity of registration documents issued in digital format and signed electronically has come into effect.
- The Sovereignty platform centralizes online procedures and facilitates digital access to certifications and other documents.
- Access from abroad remains a pending challenge for the Cuban community outside the country.
Cuba is driving a profound process of digital transformation in their civil registries, with the aim of modernizing the management of legal procedures and strengthening the quality of public services. digitization of archives and registry documents It not only responds to the need to streamline procedures, but also contributes to the protection and preservation of the country's legal memory.
This effort has resulted in initiatives that have already achieved significant coverage in several provinces, with the goal of ensuring that all registry offices nationwide offer digital services, thereby improving efficiency and transparency in citizen service.
An ambitious goal: digitizing millions of documents
The Ministry of Justice has launched the digitalization of more than 35 million pages. that make up Cuban civil registries. Provinces like Sancti Spíritus have managed to complete this process and serve as a reference for the national expansion of the initiative, which involves the use of technologies such as artificial intelligence to manage and process large volumes of information.
The process involves the gradual integration of records into the computer system, enabling the issuance of electronic certifications and the gradual migration to centralized digital databases. This reduces errors, optimizes processing, and shortens response times, making people's daily lives easier.
Digitalization not only speeds up procedures, but also promotes better protection of historical documents, while facilitating the efficient correction of inconsistencies in digitized folios.
Legal recognition and access to electronic documents
With the Publication of Resolution 284/2025 of the Ministry of Justice, certifications and notarial documents issued digitally, with an electronic signature and fiscal seal, acquire the same legal validity as their paper counterparts. The regulations allow citizens and entities to use electronic documents in various administrative and judicial procedures, both within and outside the country.
Receiving entities must verify the authenticity of digital signatures by means of National Public Key InfrastructureIf a citizen presents a printed copy of the digital document, its legitimacy is verified using QR codes and validation systems on the Ministry of Justice's website.
Individuals can request certifications for themselves or for close family members and social and emotional relatives, provided there is a legitimate interest, both in person and online, expanding the access and flexibility of the registration system.
Sovereignty Platform: centralization and digital one-stop shop
The digital platform Sovereignty It has been designed as a key point in the digital transformation, allowing manage state procedures and services in a unified mannerIn its first operational phase, it is now possible to submit applications to the Civil Registry, process driver's licenses, renew ID cards, and perform other procedures without having to travel in person.
To use Soberanía, users must log in from networks within Cuba, register a personal account, validate their digital identity, and make electronic payments through Transfermóvil or EnZona. Once the application is processed, documents can be downloaded in a secure and verifiable digital format.
In addition, Youth Computer Club They provide assistance throughout the country, facilitating the inclusion of sectors less accustomed to digital environments and ensuring that no one is left out of advances in public management.
Challenges and limitations: access from abroad
One of the main challenges that persist in this process is the Limited access to the Soberanía platform from outside CubaAlthough regulations recognize the international validity of digital documents, the inability to access the digital one-stop shop from foreign networks complicates procedures for Cubans living abroad, especially those who must present certifications for immigration, legal, or family procedures.
It is expected that solutions will be implemented in the next stages to ensure greater inclusion of the diaspora and global access to the digital services of the Cuban civil registry.
The process of legal modernization and citizen rights is underway. comprehensive reform of the Civil Registry Law approved by the National Assembly reinforces the ongoing transformation. Among the most notable advances are the possibility of changing legal gender in official documents without invasive medical requirements, the legalization of affective unions, and the option to arrange children's surnames, in accordance with the constitutional principles of equality and diversity.